Scope of Position: 

The Project Administrative Assistant will be responsible for the Project document control, support the on-site construction Team on construction contract compliance, and daily on-site office management.

Responsibilities:

• Ensures that files are correct before uploading to all Project depository systems;
• Controls Project documents in Project depository systems -database
• Create SAP purchase requisitions for’ the Project;
• Responsible for Project meeting minutes, sharing them to attendees within forty-eight (24) hours after each meeting for review.
• File daily Plan of the Day (POD), and other discussion and meeting documentation as needed.
• Update/track all equipment serial number tracking per’ location (delivery to commissioning and Hand-Over to Operations & Maintenance).

• Update/track Requests For Information  (RFI) and report any RFI status      late, on schedule and/or critical prior to the weekly external and internal meetings.
• Update/trac1‹ any internal or 3rd party inspection
• Update/track Non-Compliance Notification (NCN) relating to Site Summarize NCNs in a report prior to weekly external and internal meetings.
• Update/monitor/track specific binders for all installed equipment’s (Turbine; Transformers; Met Masts, ).
• Update/Track Punch List items up to Substantial
• Monitor/track site Visitors/Vendors through sign-in sheet.
• Monitor/track all site Personal Safety Equipment (PSE), Safety supplies (Company issued hard hats, glasses, vests, etc).
• Monitor/track all site office supplies, including Company issued equipment, e. printers, etc., order any office supplies through the Company’s Engineering & Construction Coordinator.
• Answer phones and keep tracking records of faxes, mail, handoffs.
• Ship and/or receive UPS packages 
• File set up for all Turbines, O&M building, Met Masts, Substation, (computer and/or paperwork files).
• Responsible for Monthly meeting set up — organization, issue agenda and reports two (2) days in advance, take meeting minutes/notes, lunch coordination, etc.
• Overall provide assistance to all on-site TEAM members.

Qualifications: 

• Administrative Assistance and Executive Administrative Assistance skills
• Excellent phone etiquette and communication skills
• Proficiency in Microsoft Teams and other software
• Strong proficiency in spreadsheets
• Strong organizational and time-management skills
• Detail-oriented with strong clerical skills
• Able to work independently and as a part of a team

Working Conditions: