Scope of Job:  

The Project Construction Coordinator will be responsible for supporting the pre-planning and execution for Solar, On-Shore Wind, High Voltage, and Energy Storage Projects 

In addition to project-supporting tasks, the position will support continuous improvement initiatives such as documenting and improving processes and procedures, market industry knowledge. 

Responsibilities:  

Document Control (45%): 

• Manage documents control and workflow monitoring during the EPC RFP, EPC contracting, and during the construction, testing and commission of the project.  
• Support the set-up of the internal and external project folders. 
• Support the design of the workflow for the different processes during the project execution. 
• Maintain a library of standard templates and guiding principles for close-out documentations. 
• Assist in scanning, organizing, indexing, archiving essential project documentation. 
• Fulfill document retrieval requests. 
• Receive and process RFIs, NCNs, Submittals and Transmittals. 
• Maintain tracking log for RFIs, NCNs, Submittals and Transmittals. 

• Check compliance and quality of documents against contract requirements. 
• Liaise with Client/Contractor/Subcontractor. 
• Report on process of documents as needed. 
• Administrate the document control system/platform for the project. 
• Manage the process of Job Books creation and compliance, in accordance with contracts requirements. 
• Review and comment on QA/QC documents required for Job Books. 
• Transmit documentation and submittals through the project management platform. 
• Receive, log, and track plans and specifications as received including all revisions. 
• Maintain all required hard copy and electronic copy files of project documentation. 
• Support project team with regards to submittals, RFI’s, drawings, specifications, and other project documents. 

 Site Administrative Management (30%): 

• Participation in selection and training of on-site administrative staff regarding specific job duties, including but not limited to, document control, accounting support, SAP, and standard processes. 
• Manage company IT equipment and office supplies transfer from one project to another. 
• Support project site team in getting site staff for construction equipped with all standard office, safety, and IT equipment. 
• Support the implementation of the inspection the testing plans. 
• Support the training and on-boarding of new site team. 
• Manage the different Service Agreements for the project, including NDA’s, MSA’s, CSA’s and SOW’s. 

 EPC RFP & Contracting Process Support (20%) 

• Support the Project Engineering & Construction Manager during the RFP process. 
• Prepare BoP contract exhibits (including the SOW, technical specifications, drawings, quality, and safety requirements) before launching the RFP. 
• Ensures construction contracts are aligned (back-to-back and no gap) between Owner Supplied items, DBS contracts and other construction interfaces. 
• Support the review and response to bidders RFIs. 
• Work with project team to evaluate bids and award contracts. 
• Support the EPC contracting process with the selected EPC-contractors, including the Exhibits negations. 

 General: (5%): 

• Track proper reporting of key project safety metrics on a monthly and quarterly basis for all projects and contractors. 
• Support of company initiatives, such as implementing new processes, procedures, or development of department specific tools. 
• Performs other duties as assigned. 

Qualifications/Experience – A minimum of 6+ years’ experience in Project or administrative support. 

Skills/Knowledge/Abilities  

• Strong organizational and communication skills, both written and verbal 
• Strong knowledge of Documentation management. 
• Clear understanding of project related contracts, documentation, stockholders, and administrative steps. 
• Capability to document and report project progress accurately 
• Focus on safety, quality, and customer service 
• Demonstrated quality of excellent interpersonal communication skills. 

• Highly motivated self-starter, friendly personality, team player, with ability to lead by example 
• Computer proficiency includes SAP, Concur, Egencia, SharePoint; Visio, Excel, PowerPoint, and Word applications. 

Working Conditions: 

Approximately 100% of the time is spent at a construction site office or contractor office in the commercial/industrial construction environment utilizing computers and construction documentation such as plans, specifications, contracts, schedules, and other project control documents.